Job title: Operations Assistant

Hours of work: 4 days per week, (including Sundays) - core hours and flexible hours to

be agreed.

Salary: £27k pro rata

Reports to: Director of Operations

Liaises with: Church leaders from St Peter’s and our network churches, staff team,

lead volunteers, wider church family, building users, PCC, Diocese.

DBS required: Enhanced check required

Context: St Peter’s is a charismatic Anglican Church with a vision to bring heaven to

South East London. We believe church should feel like family, make Jesus known, be

empowered by the Spirit, function everyday not just Sundays, and transform its local

area as we seek freedom through the truth of the Bible We have been designated a

‘resourcing church’ by Southwark Diocese with a vision to plant or graft thirty churches

across the area.

Role purpose: To do what needs to be done to ensure the smooth running of church

administrative and operational systems in order to free others to fulfil their core roles in

pursuit of the St Peter’s vision, in line with St Peter’s values. The role holder will need to

be available to work flexibly, and will include working Sundays and some evenings,

weekends, as well as supporting key dates and events such as Christmas and Easter

services.

This post is subject to an occupational requirement that the postholder be a committed

Christian under part 1 of Schedule 9 of the Equality Act 2010.

Key areas of responsibility

The profile below is not exhaustive, but aims to provide an overview of what the role will

involve. The order in which these tasks are detailed does not reflect their respective

importance. The demands of the role will be regularly reviewed with the role holder.

Operations

● Assist the church leaders, Associate Leader and Director of Operations with

administration tasks

● Provide support with implementing new processes and procedures to ensure

smooth running of Sunday services, church and community events, and midweek

programmes

● Assist with maintaining Job Descriptions, sending out formal letters and contracts

● Set up new starters on St Peter’s system, provide inductions and training where

required for new starters

● Carry out DBS checks for staff and volunteers

● Organise exit interviews where required

● Oversee the welcome and hospitality rotas for all back of house teams and

organise socials and training for all volunteers in welcome and hospitality

● To be on duty throughout the Morning service and external and internal events to

troubleshoot problems. Will on occasion be required to be duty person for the

evening service.

● Assist the Facilities Lead where required with bookings of the church building

● Order and restock supplies for activities and events

● Ensure the kitchens and cafés are stocked weekly for Sundays and mid-week

community events

● Liaise with suppliers of goods/services to the church; negotiating better

prices/terms where appropriate

● Work with the Facilities Lead to ensure set up and set down is done for events

and activities in the building and the vicarage.

● Assist with the planning and the execution of the annual church plan and annual

operations plan

● Be the first point of contact for the Diocese for all admin related issues

● Manage the main church mailbox

● Open and distribute the post

● Assist the church leader with baptisms, weddings and funerals including

administrative support in preparing certificates and processing requests for

BANNS publications.

● Provide admin support with villages

● Provide support for the Comms lead, and maybe required to update social

media, the website and newsletter.

● Support the secretary in running the APCM by preparing documents for the

meetings where required. Maybe required to attend PCC meetings and take

and/or distribute minutes.

● Provide administrative support to Love Brockley

Finance

● Create Xero bills and invoices and upload receipts and/backing documents, and

reconcile bills and invoices monthly.

● Assist staff with Dona, Stripe and Izettle machines and ensure they are

maintained and functional

● Assist with maintaining churchsuite giving and attendance of church members

and mid-week community events.

● Work with Finance Manager and Director of Ops to provide bookkeeping support

● Oversee the timely operation and upkeep of accounting systems in accordance

with financial procedures

● Deposit cash when required.

● Assist with Payroll processing when required

General

● Provide operational support to the Events Lead whenever required

● Assist with maintaining the Fixed Asset Register.

● Ensure that at all times data from church attendees, staff, volunteers and

buildings is kept confidentially.

● Participate in supervision, training and meetings as required

● Work across teams as required and appropriate.

● Where required, provide support to the wider network of churches, including by

providing advice to counterparts in network churches

● Assist with creating and maintaining an electronic filing system

● Replenish supplies both perishable and non.

● Troubleshoot where required any office and kitchen based equipment

Duties may vary from time to time without changing the general character of the duties

or the level of responsibility entailed. Such variations are a common occurrence and

cannot of themselves justify a reconsideration of the grading of the post.