Event Delivery Lead

The Event Delivery Lead collaborates closely with the Head of Events to ensure seamless and impactful event planning and execution. This role is pivotal in managing all technical, operational, and safety aspects to guarantee successful event delivery.

Areas of Responsibility:

• Oversee the end-to-end delivery of New Wine Events.
• Lead the Production Team through the planning and delivery of major events.
• Collaborate with key stakeholders to develop effective project plans, including:
• Senior Leadership Team
• Events Team
• Venue Leaders
• Key Technical Production Partners
• Manage tender processes for suppliers and contractors, including:
• Obtaining quotes
• Creating Purchase Orders
• Managing invoices for rented equipment
• Oversee the production budget for all events, working with the Finance Team to design, monitor, and report of budget control throughout the planning and evaluation processes.
• Preparing for, attending and following up on SAG meetings.
• Ensure all necessary licenses and event plans are in place, including:
• Obtaining Event Licenses where applicable
• Ensuring other licenses, such as PRS, are secured
• Creating Event Health & Safety Documentation, including:
• Event Management Plan
• Event Emergency Plan
• Event Fire Risk Strategy Plan
• Event Risk Assessment
• Coordinate with venues and local authorities to ensure compliance with event guidelines on noise levels, traffic, and other regulations.
• Gather and review contractors’ safety policies, risk assessments, and insurance certificates.
• Ensure Risk Assessments are conducted and adhered to at all New Wine events.
• Plan, build, and design schedules to ensure timely event setup.
• Manage venue relations and bookings, ensuring compliance with venue terms and conditions.
• Collaborate with production companies to ensure all New Wine requirements are communicated and met effectively.

Additional Duties: The post holder may be required to undertake additional tasks as reasonably expected within the scope and grading of the position.

Person Specification:

Qualifications:

• Bachelor’s degree in Event Management, Project Management, or a related field (preferred).
• Relevant professional certifications in event management or production (desirable).
• Health & Safety qualification (desirable)

Experience:

• Proven experience in event production and management, preferably in a leadership role.
• Demonstrated experience in managing large-scale events from planning to execution.
• Experience in budget management and financial reporting.
• Experience working with various stakeholders, including senior leadership, technical teams, and external partners.
• Experience and understanding of Health and Safety regulations.

Skills and Abilities:

• Strong leadership and team management skills.
• Excellent project management skills with the ability to handle multiple tasks and deadlines.
• Exceptional communication and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Proficiency in using event management software and tools.
• Ability to work under pressure and adapt to changing circumstances.

Knowledge:

• In-depth knowledge of event production processes and best practices.
• Understanding of health and safety regulations related to event management.
• Familiarity with licensing requirements and compliance issues.
• Knowledge of budgeting and financial management principles.
• Knowledge and experience in using CAD (desirable).

Personal Attributes:

• Highly organised and detail-oriented.
• Proactive and self-motivated.
• Creative and innovative thinker.
• Demonstrates emotional intelligence.
• Strong commitment to delivering high-quality events.
• Ability to build and maintain strong relationships with stakeholders.
• Commitment to the mission and values of New Wine.
• Commitment to the values of Holy, Healthy and Humble Leaders

Other Requirements:

• Willingness to work flexible hours, including evenings and weekends, as required.
• Ability to travel to various event locations as needed.

 Role Particulars:

Working Pattern:     This is a full-time position, requiring one day per week in London, typically on Tuesdays or Wednesdays. Due to the nature of this role, some travel and periods of working away from home will be necessary, as agreed in advance. The Event Delivery Lead must be available for the annual leadership conference and the New Wine Festival, including the setup and teardown of these events.

Supervision:              The post holder will receive regular supervision from their line manager to ensure ongoing support and development.

Role review:           There is a three-month probationary period for this role. Following this, the post holder will undergo a quarterly rolling review of performance, the role, job description, terms, and package.

This post is subject to an occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 of the Equality Act 2010.  

This job description is intended to summarise the primary responsibilities and qualifications for this position. The job description is intended to include only some duties an individual in this position might be asked to perform or all qualifications that may be required now or in the future. New Wine reserves the right to revise the duties outlined in this job description at its discretion.  

Why join our team?

One team:             We care about you and invest in our team with training opportunities, quarterly reviews, and flexible working. We are keen for you to flourish here at New Wine, so if you see something you’d like to learn or a skill you’d like to develop, let your manager know!

Workspace:          We have moved our office to Work.Life, with our main base being the Liverpool Street branch. Within the building, there are fantastic spaces for meeting, networking and coworking, as well as free coffee and events, breakfasts and well-being activities for us as members.

Healthcare:           We are pleased to have recently launched Vitality Healthcare for team members who work more than 15 hours a week. You will be invited to this once you have passed probation.

Events:                 Joining New Wine has exciting opportunities as we head to our two main events, the New Wine Leadership Conference and the New Wine Summer Festival. Depending on your job role, there may be other opportunities to head to site, but you will be invited, and arrangements will be made in advance. Specifically, at our two main events, we will look after you so you can do your job to the best of your ability. We also make sure TOIL is accrued so that you can rest to the best of your ability too!

Prayer Days:         Your physical, mental, and spiritual health are incredibly important to us. While onsite at our events and throughout the year, we make sure to honour Prayer Days.

Pension:              After completing three months and passing your probation, you will be automatically enrolled in the New Wine pension scheme. As part of the scheme, we will contribute 10% of your salary. This scheme does not require any contributions from you. However, if you would like to make additional contributions, you can arrange this with the Finance Manager.

Application process:

Key dates:             The application deadline is 25th November 2024, 9 am. We may close applications early if strong applicants are received before this time. Candidates must be available for in person interviews on the 28th November.

Application:              To apply, please send your CV and cover letter to recruitment@new-wine.org.